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AI- 3085   12. B. 3.    
BOC Regular
Meeting Date: 12/05/2019  
RFB#113-19 Uniform Supplies Award
Submitted For: Kelli Scott
FROM: Leslie Obrig, Purchasing Coordinator, Administrative Services
Department: Administrative Services  

Information
RESOLUTION:
Resolved that the Calhoun County Board of Commissioners does hereby approve the three-year contract with Galls, LLC to provide uniforms to the Sheriff Department uniformed personnel and authorizes the County Board Chairman to sign the contract on behalf of the County.
RECOMMENDATION:
The Purchasing Department requests the approval of the Calhoun County Board of Commissioners for the award of a three-year contract, to Galls, LLC for provision of uniforms to the Calhoun County Sheriff Department, in an annual amount estimated at $30,000.
BACKGROUND:
The Calhoun County Purchasing Department collaborated with the Calhoun County Sheriff’s Department to develop bid specifications designed to provide the delivery of uniform items worn by Road Patrol, CO, and CRO personnel. RFB #113-19 was issued October 3, 2019 for a 3-year term, with the possibility of two 1-year extensions upon mutual agreement of both parties. Uniform items were requested on a per item basis rather than a 3-year total, as uniform supply orders for Sheriff personnel are ordered on an as-needed basis and vary per item and quantity due to new hires and replacement of items due to wear and union agreement. Four bids were received in response to the County’s solicitation: Gall’s, LLC of Lexington, KY; Nye Uniform Company of Grand Rapids; Phoenix Safety Outfitters of Auburn, MI, and Uniform Manufacturers of Scottsdale, AZ. Bids were reviewed by County Purchasing and Sheriff Department representatives. Galls was determined to be the most responsible bidder, though not the apparent lowest bidder. The selection of Galls by the evaluation team was based upon their compliance to specifications, in addition to ordering and delivery efficiencies.

Galls, LLC based in Lexington, KY has been in business for over 50 years and is a recognized national supplier of uniforms and gear to public safety professionals. Some of their Michigan customers include the cities of Dearborn, Grand Blanc, and Flint. Their main warehouse and production facility is located in Lexington, KY and they also have large warehouse locations in Kansas and California – where they ship an average of 2700 orders per day, from 1200 suppliers of public safety uniform items. The Lexington site will provide customer service to Calhoun County.

A significant efficiency to be realized by Sheriff’s Department staff will be Galls’ eQuip online ordering system, which will ensure faster order processing and delivery, as well as less backorders. Some of the highlights of this electronic system are a customized Calhoun County page, which will be specific to the contracted items and pricing; secure online ordering, and on-demand reporting. These efficiencies will decrease the amount of time Sheriff personnel will spend placing orders, processing, and distributing orders once received.


ALTERNATIVES:
The County could secure these uniform items without a contract by utilizing diverse sources. However, decentralization of purchases would reduce the County’s purchasing leverage by increasing per unit cost, as well as reducing customer service efficiencies and increasing County staff time to place orders and resolve customer service issues with multiple suppliers.
SUMMARY:
 
The Purchasing Department requests the Board of Commissioners authorize the Board Chairperson to execute a contract with Galls, LLC, for the provision of Sheriff Department personnel uniform supplies, at a projected annual amount of $30,000, for a 3-year term.


Fiscal Impact
BUDGETARY IMPACT:
The expense for Sheriff Department personnel uniform supplies are included in the Sheriff Department’s annual budget. Uniform costs budgeted at their current levels are sufficient to fund the purchases made under this contract.
Attachments
Galls RFB
RFB#113-19 Tabulation
RFB Final
RFB 3085 Contract

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