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AI- 3116   12. B. 5.    
BOC Regular
Meeting Date: 12/19/2019  
S Drive South Bridge Design Award - Athens Township
Submitted For: John Midgley
FROM: Kristine Parsons, Engineering Director, Road Department
Department: Road Department  

Information
RESOLUTION:
Resolved, that the Calhoun County Board of Commissioners does hereby approve the recommendation of the Calhoun County Raod Department to award the S Drive South Bridge Design contract to Brechting Bridge, who was the low bidder, and authorizes the County Administrator/Controller to sign all necessary documents to execute the contract, upon review and approval of the Corporation Counsel.
RECOMMENDATION:
It is the Calhoun County Road Department's (CCRD) recommendation to approve the award of the S Drive S Bridge Design contract to Brechting Bridge, who was the low bidder with a price of $23,580.
BACKGROUND:
The Nottawasseppi Huron Band of Potawatomi Indians (NHBPI) annually provides funds to the CCRD to complete road & bridge construction projects in the vicinity of their tribal headquarters.  In 2019, the NHBPI & Athens Township were notified that the S Drive S bridge over Pine Creek could no longer carry fire trucks due to load restrictions, which would substantially impact fire response times in this area.  In order to correct this issue, the Tribe asked CCRD to investigate the cost of replacing this structure and also offered to cover 50% of the design costs, which would be approximately $11,790. 

A Request for Proposals was issued on June 26, 2018 and proposals were opened on July 24, 2019.  Five proposals were received and pricing was as follows:

1. Brechting Bridge - $23,580
2. Great Lakes Engineering - $47,750
3. Wightman & Associates - $48,500
4. DLZ - $59,321.54
5. Mannik-Smith Group - $97,904.78
ALTERNATIVES:
The Board could choose not to approve the award of this contract to Brechting Bridge.  If this award is not approved, the County could choose to award it to the next highest bidder, or not to award it at all.  If no award was made, the Road Department would be unable to complete this project at this time and the matching funds from the NHBPI would be forfeited.  Also, the bridge would not be able to be replaced.  

Fiscal Impact
BUDGETARY IMPACT:
This bridge design is estimated to cost $23,580, of which 50% will be covered by the Road Department and 50% will be covered by the NHBPI tribe.
Attachments
S Drive S Bridge

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