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AI- 3393   12. B. 2.    
BOC Regular
Meeting Date: 12/17/2020  
Senior Millage funded programs recommended for funding from the 2020 RFP #118-20
Submitted For: Kelli Scott
FROM: Helen Guzzo, Senior Services Manager, Senior Services
Department: Senior Services  

Resolved, the Calhoun County Board of Commissioners does hereby approve Senior Millage funding recommendations from the Senior Millage Allocation Committee resulting from the 2020 Request for Proposals #118-20 for program years 2021-2023 as presented, and authorizes the Board Chair to sign contracts for these ten programs.
County Administration recommends approval of the contracts for these ten Senior Millage funded programs.  The recommendation is to fund:

1)  Senior Services, Inc. for three programs: Bed Bug Remediation Program ($30,000 per year for three years); Handy Helper Program ($40,000 for three years); and Ramps for Accessibility ($30,000 per year for three years).

2) Region 3B Area Agency on Aging dba CareWell Services for four programs:  Senior Hearing ($60,000 per year for three years); Senior Vision ($25,000 per year for three years); Benefits Counseling/Coordination of the MMAP program ($40,000 per year for three years); and the Personal Emergency Response System (PERS) program ($76,168 for year 1, 2021; $70,288 for year 2, 2022; and $70,288 for year 3, 2023). 

3)  The Foundation Clinic for a Prescription Assistance Program ($30,000 per year for three years).

4)  Comprehensive Senior Care Corporation dba Senior Care Partners P.A.C.E. for a Community Care Options program which provides a nurse assessment, referral to community services and 2-4 hours of homecare, if needed, by a frail older adult to continue to live safely in the community, ($400,000 per year for three years).

5)  The Forks Senior Center for Senior Center Operations in Albion ($50,000 per year for three years).

The total Senior Millage funding obligated by these contracts for the three years is $2,381,744.  All of the contracts except for the Senior Ramps for Accessibility continue existing programs with the existing vendors.   The Ramps Program was previously administered by the Battle Creek Area Habitat for Humanity and now will be administered by Senior Services, Inc.
A Request for Proposals (RFP) Review Subcommittee of SMAC consisting of Jill Booth, Michelle Hill, Jim Powers, Art Kale and chaired by Helen Guzzo heard a presentation and had an opportunity to ask questions of each proposal on Tuesday, Oct. 27 and Friday, Oct. 30.   County staff, Brad Wilcox, Jen Bomba and Kate Turner also attended these presentations. 
The County issued RFP # 118-20 on Monday, September 28, 2020 and applications were due to the County on Monday, October 19, 2020.  No competing bids were received on time and in the manner asked for by the County.  A response for Senior Ramps was received by the County late through email instead of through Vendor Registry from Battle Creek Area Habitat for Humanity, the current vendor for the Ramps program.  The County determined that the proposal should not be reviewed because it was late and not in the form proscribed by the RFP.   Senior Services of Southwest Michigan (Senior Services, Inc.) submitted a highly regarded proposal to construct ramps, they are highly experienced having administered a ramps program funded by Community Development Block Grants through the City of Kalamazoo for many years.  They propose expanding their use of volunteers into Calhoun County.  Senior Services, Inc. is recommended to now administer the Senior Ramps for Accessibility program.
Calhoun County Senior Millage currently funds twenty-two different programs that fund services for older adults living in the County as well as a Mini-grant program to fund special projects for seniors under $5,000 each, and Senior Strategic Projects which fund one-time projects over $15,000.  Each year Purchasing issues a Request for Proposals for the Senior Millage-funded programs with multi-year, stable contracts that are expiring on the upcoming Dec. 31.  This year ten programs were renewed in RFP #118-20.

Fiscal Impact
All of the Senior Services programs funded through the proposed contracts are existing programs provided funding through Senior Millage. Senior Millage (.7452 mills) was renewed and reauthorized on the August 4, 2020 ballot for another ten years. Senior Millage funded services each have a Minimum Service Standard that has been developed to guide the eligibility for and the provision of services for each program. All Senior Service programs are also governed by the ALL SERVICES Minimum Service Standard. These Service Standards are available on the County's website.

Senior Millage funds allocated through these contracts are budgeted for in the County's budget each year. Senior Millage funding is recorded under revenue and expense accounts in Fund #276.

The Senior Millage Allocation Committee along with the Purchasing Director and the Senior Services Manager respectfully request approval of the proposed funding contracts for 2021 - 2023.
Senior Services, Inc.
CareWell Services
The Fountain Clinic
Comprehensive Sr Care Corp
Forks Senior Center, Albion

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