Print Back to Calendar Return
AI- 3409   12. B. 6.    
BOC Regular
Meeting Date: 12/17/2020  
Approval of Red Roof Inn Non-Congregate Sheltering Facility Agreement
FROM: Jim Dyer, Corporation Counsel, Corporation Counsel
Department: Corporation Counsel  

Information
RESOLUTION:
Resolved, that the Calhoun County Board of Commissioners does approve and ratify the enactment of the emergency provision of the County Procurement Policy authorizing the County Administrator/Controller to execute an agreement prior to Board approval, and ratifies the agreement with Twin Hospitality LLC, at 5050 Beckley Road, Battle Creek, MI 49015, for the exclusive use of their facility, for the purposes of operating a non-congregate COVID-19 infection Isolation and Quarantine Facility, as presented. 
RECOMMENDATION:
County Administration recommends that the Board of Commissioners approve the enactment of the emergency provision of County Procurement Policy which authorizes the County Administrator/Controller to execute an agreement prior to Board approval, and ratify the agreement to use the Red Roof Inn at 5050 Beckley as a shared Quarantine and Isolation facility for COVID-19 positive individuals, and others needing housing related to the pandemic response.

As originally prepared, the duration of the Initial Term of this Agreement was 2 months, at a fixed cost of $170,000.00. Considereing the current surge in cases, the upcoming impact that the holidays will likely have on the rate of infection, the number of expected cases, and after consultation with Kalamazoo County, the Initial Term was increased to three months, ending March 16, 2021, at a fixed cost of $255,000.00. The roll out of the vaccine is also not expected to have reached complete distribution until the end of the second quarter 2021.
BACKGROUND:
In the spring of 2020, at the direction of the Calhoun County Health Officer, the Calhoun County Isolation and Quarantine Workgroup began to review a means of providing non-congregate housing for individuals who were required to isolate or quarantine due to COVID-19 exposure. The intent was to provide an alternative to hospitalization for those who had tested positive and were either non-symptomatic or had symptoms that did not require hospitalization. This led to the successful operation of a non-congregate facility at a hotel on Riverside Drive from April through June. This facility helped maintain stability in local hospital bed occupancy and reduced the instance of exposure if these individuals had remained in their existing living situations.

The recent significant increase in hospitalizations, cases per million, and the elevated infection rate, has caused the County to again pursue this option. We have secured the entire Red Roof Inn at 5050 Beckley Road for use as a non-congregate facility from December 15th through March 16, 2021, for a fixed cost of $255,000.00. After March 16th, this initial term can be extended on a weekly basis on two days notice. The services provided by the hotel owner, and the disinfecting process required at the end of the County's use are comparable to our agreement with the previous facility where the County is responsible for housekeeping, transportation, meals, PPE and hotel property security; which we have referred to as the "wraparound services."   

The cost of the facility and the wrap around services will be funded by grant resources dedicated to the COVID-19 response. It is also anticipated that Kalamazoo County will again participate in using the facility. We have proposed a straight equal sharing of the facility and wraparound services cost and have prepared a proposed contract that is under review.

The contract presented was prepared by the Corporation Counsel and final terms were negotiated by Deputy County Administrator, Brad Wilcox. The advance payment made at the time of the effective date of the contract will fund the entire three month Initial Term of the Agreement. 





 
ALTERNATIVES:
None. The agreement to use the hotel facility was procured on an emergency basis.
SUMMARY:
County Administration recommends that the Board of Commissioners approve the enactment of the emergency provision of County Procurement Policy which authorizes the County Administrator/Controller to execute an agreement prior to Board approval, and ratify the agreement to use the Red Roof Inn at 5050 Beckley as a shared Quarantine and Isolation facility for COVID-19 positive individuals, and others needing housing related to the pandemic response.

Fiscal Impact
BUDGETARY IMPACT:
The facility will be funded by grant money and sharing the expense with Kalamazoo County.
Attachments
Red Roof Inn Agreement

AgendaQuick©2005 - 2021 Destiny Software Inc., All Rights Reserved