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AI- 2894   12. B. 6.    
BOC Regular
Meeting Date: 06/06/2019  
Bid Comparison for T Drive South and 1 Mile Road
Submitted For: Kelli Scott
FROM: Kristine Parsons, Engineering Director, Road Department
Department: Road Department  

Resolved that the Calhoun County Road Department does hereby approve the award of the T Drive S Culvert Replacement and 1 Mile Road Improvement Projects to Hoffman Brothers, who was the low bidder, and authorizes the County Administrator/Controller to sign necessary documents to execute the contract, upon review by legal counsel.

It is the Calhoun County Road Department's (CCRD) recommendation to approve the award of the T Drive S Culvert Replacement & 1 Mile Road Improvement projects to Hoffman Brothers, who was the low bidder with a price of $943,639.45.
The Nottawaseppi Huron Band of Potawatomi (NHBP) annually provides funds to the CCRD to complete road construction projects in the vicinity of their tribal headquarters.  In 2019, the NHBP requested that the culvert just west of the tribal offices be replaced with a larger structure to prevent flooding of their property, which has been an issue in the past.  They also wanted to crush & shape 1 Mile Rd. between R Drive S and T Drive S and replace the existing culvert on the tributary of Pine Creek.  Given that these are county assets, CCRD agreed to contribute $200,000 towards these projects, which is approximately 20% of the total project costs.  The NHBP will pay the remainder of the project cost, approximately $743,639.
The Board could choose not to approve the award of this contract to Hoffman Brothers.  If this award is not approved, the County could choose to award it to the next highest bidder, or not to award at all.  If no award was made, the Road Department would be unable to complete this project at this time and the matching funds from the NHBP would be forfeited.

Fiscal Impact
These projects, including the $200K CCRD match are included in the approved 2019 Road Department budget.
Bid Comparison T Drive S & 1 Mile Rd

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