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AI- 3566   12. B. 2.    
BOC Regular
Meeting Date: 05/20/2021  
Albion Trailhead Construction Contract with Hoffman Brothers
Submitted For: Kelli Scott
FROM: Jen Bomba, Community Development Director, Community Development
Department: Community Development  

Information
RESOLUTION:
Resolved the Calhoun County Board of Commissioners does hereby approve the contract with Hoffman Bros. Inc. to construct improvements at the Calhoun County Trailhead in Albion Township in accordance with the contract documents for the Calhoun County Parks and Recreation Department, as presented. 
RECOMMENDATION:
The Office of Community Development recommends the Board of Commissioners approve the selection of Hoffman Bros. Inc., to construct improvements at the Calhoun County Trailhead in Albion Township in accordance with the contract documents, as presented.
BACKGROUND:
In September of 2020 the Calhoun County Board of Commissioners accepted and signed a grant agreement with Michigan Department of Natural Resources to develop a trailhead for the Iron Belle Trail and Albion River Trail. Calhoun County contracted with the firm OCBA to bid the project in accordance with DNR guidelines. Only one bid was submitted. The County and OCBA submitted a request to DNR to move forward with only bid for the following reasons: the Hoffman Brothers bid is within budget and a contractor familiar with DNR and park experience; the bid was advertised widely and the pre bid meeting was attended by three contractors (at lease one contractor did not bid due to availability); and prices would increase if the project was rebid and would likely be delayed into 2022. DNR is seeing similar issues with other projects across Michigan and therefore approved the request to move forward with a single bid.

The scope of work for this project includes paved parking lot and entrance, paved trail, landscaping, kiosk and signage, and site furnishings.
ALTERNATIVES:
 
SUMMARY:
The Office of Community Development recommends the Board of Commissioners approve the selection of Hoffman Bros. Inc., to construct improvements at the Calhoun County Trailhead in Albion Township in accordance with the contract documents, as presented.

Fiscal Impact
BUDGETARY IMPACT:
The contract with Hoffman Brothers if for $326,600 to complete improvements at the Calhoun County Trailhead in Albion Township. The total budget for the project is $406,000 and although we have incurred some other expenses, the project is still within budget.

This project is funded through DNR grant funds and park millage funds; therefore, there is no impact to the county general fund budget.
Attachments
Hoffman Contract

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