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AI- 3620   12. B. 9.    
BOC Regular
Meeting Date: 06/17/2021  
Construction Contract for J Drive South
Submitted For: Kelli Scott
FROM: Kelli Scott, Administrator/Controller, Administration
Department: Road Department  

Information
RESOLUTION:
 Resolved that the Calhoun County Board of Commissioners does hereby approve the award of the construction contract for the J Dr. S Road Improvement Project, which includes pulverization, ditching, addition of aggregate base & double chip sealing, Hoffman Brothers. This resolution authorizes the Board Chair and the County Administrator/Controller to sign the contract on behalf of Calhoun County.
RECOMMENDATION:
 It is the Calhoun County Road Department's (CCRD) recommendation to approve the award of the construction contract to Hoffman Brothers for the improvements to J Dr. S in Albion Township between 27 Mile Rd. and M-99. Approving this contract allows CCRD to begin the construction process so that the project can take place this year. Without board approval, the Road Department would not be able to get the project built within the timeframe for a chip seal project to take place and the project would not be completed.
BACKGROUND:
 The Calhoun County Road Department, in cooperation with Albion Township, have agreed to fund the repairs to J Dr. S between 27 Mile Rd. and M-99 at a 50/50 cost share. This project was put out for competitive bid and three bids were received. They are as follows:



Hoffman Brothers $485,549.70
Hunter Prell $608,834.60
Concord Excavating $617,894.73

The Abion Township Board approved an updated Local Road Agreement based on these revised bids on June 14, 2021.
ALTERNATIVES:
 The Board could choose not to approve this contract. If the contract is not approved, the Road Department would not be able to construct this project this year.
SUMMARY:
 It is the Calhoun County Road Department's (CCRD) recommendation to approve the award of the construction contract to Hoffman Brothers for the improvements to J Dr. S in Albion Township between 27 Mile Rd. and M-99. Approving this contract allows CCRD to begin the construction process so that the project can take place this year. Without board approval, the Road Department would not be able to get the project built within the timeframe for a chip seal project to take place and the project would not be completed.

Fiscal Impact
BUDGETARY IMPACT:
This contract will be paid for according to the County's Road Department Board Policy 509, sharing cost with Albion Township and with the Road Department's budgeted 2021 funds.
Attachments
J Drive S bid tabs
J Dr S Township agreement

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